The “PiPs” peer learning conference 2022
As an organisation, PiPs seeks to build a community of like-minded individuals to share their enthusiasm for medical education and provide a platform for sharing of ideas, projects, and knowledge. The Covid-19 pandemic posed a challenge for PiPs, and like many other organisations, we had to quickly adapt from our usual working arrangements to incorporate new ideas and technologies to continue our work. After the lifting of Covid restrictions, HEE were keen for PiPs to continue our work and arrange a face-to-face conference.
Mishal and I (Jessica ) volunteered to co-leads the conference – we both had experience working with PiPs however this is the first time we had taken on the responsibility of organising an event. Our first challenge was to create a conference committee as many of our ‘veteran’ PiPs members were unable to contribute for varying reasons (moved abroad, CCT examinations are a couple of examples).
Although unable to commit to the conference, many of our established committee members offered support and guidance throughout the planning process and their experience and advice was greatly appreciated and taken on board. Luckily, we managed to recruit enough committee members, many of whom were brand new to PiPs and represented teaching fellows working at the University of Central Lancashire (UCLan) (my current work colleagues).
Our conference planning took place exclusively online, perhaps one beneficial outcome of the pandemic, which meant that most committee members were present at each of the meetings. We met approximately once monthly in the lead up to the conference and all decisions were made taking into consideration the views of the committee. Most of the administrative tasks such as contacting and liaising with delegates, organising tables and schedules, as well as the organisational tasks such as contacting the venue and suppliers and buying items required for the conference were undertaken by the co-leads.
The other committee members were mainly involved in discussions surrounding the conference, for example, deciding on potential speakers and how to organise the marking scheme for posters/oral presentations, but did not have any specific individual roles
The PiPs Summer Showcase 2022 took place on Monday 20th June, 2022 at The Studio, Manchester. This venue was chosen as we had previously held a PiPs conference at this venue so we know that it was a suitable space (with good food!).
Each of our committee members facilitated a table of delegates and their main role was to stimulate discussion and engagement, act as a point of contact for any queries or comments and ensure that all delegates were in the right place at the right time! Committee members were also present earlier in the morning to help with setting up the venue, assisting with registration and directing delegates around the building.
Learning from experience, we wanted to ensure that the oral presentations were spaced out throughout the day to reduce the amount of time delegates were sat down and passively listening. We managed to do this by incorporating our speakers in between the oral presentations as well as including a morning break in the schedule.
Our speakers were selected based on discussions and recommendations from committee members, previously experiences with certain speakers, and ability to talk about varying subject areas to create a diverse and engaging timetable. We were successful in achieving this and delivered 3 very different talks: educational theory, careers in medical education, and the use of social media in medicine. The speakers were well received and commented upon how impressed they were with our set up.
We received a healthy number of abstracts in 2022 (31) which meant we were able to offer presentation opportunities to many delegates: 9 oral presentations and the 9 poster presentations. 17 abstracts were accepted for poster presentation however several (8) presenters did not attend the conference although no apologies were received. All oral presenters attended on the day. A few abstracts (6) were rejected from the conference since they had no relevance to medical education, which was the only requirement we advised in our call for abstracts. The quality of presentations (both oral and posters) was of high quality and a pre-formulated scoring rubric was issued to our judges to aid their decision-making. A runner-up and winner were awarded for the oral and poster category.
- 31 abstracts received
- 9 oral presentations
- 9 poster presentations
- Brand new careers fair
new in 2022
A new idea that we incorporated into the day was a careers fair. We invited representatives undertaking ‘F3’ jobs with some medical education involvement, both University and hospital based, some partly clinical and some full time education, to give a short presentation to delegates about their role and answer any questions. We ran this in a careers carousel type of event where each group rotated around approximately every 5 minutes so that had chance to speak to each individual representing a different job. The delegates asked questions about postgraduate qualifications, salary, clinical/non-clinical split and were exposed to several post-foundation jobs available in the North West.
“The delegates asked questions about postgraduate qualifications, salary, clinical/non-clinical split and were exposed to several post-foundation jobs available in the North West.”
A special mention must be given to the team at The Studio who provided a fantastic venue and kept our delegates and committee members very well fed throughout the day with plenty of snacks and a delicious cooked lunch!